A Powerful 1:1 Notion Template

November 7, 2023

Get access to a downloadable Notion template that you can use with your direct report, and discover the values and benefits of having regular and structured conversations with your team

"The art of communication is the language of leadership.” - James Humes

First let me introduce myself, my name is Ronan and I am Sabrina's Executive Assistant. I'm from the Philippines and I love the outdoors.

What I'm about to share with you has helped me and Sabrina a lot to communicate, learn and grow together as a team. It has helped us keep each other accountable, up to date while also creating a unique understanding of how of each other works.

If you are not having regular one-on-one meetings with your team, you might be missing out on a valuable opportunity to connect, learn, and grow with them. One-on-one meetings, or 1:1s, are more than just a status update. They are a chance to build trust, get feedback from each other, share ideas, and help plan career development.

But how do you make the most of your 1:1s? What are the best practices for having effective and productive conversations with your team? And what are the values and benefits of having 1:1s for both you and your team?

This article will help you improve your communication and collaboration with your direct reports through 1:1s and make them a rewarding experience for both parties. You will also get access to a downloadable Notion template, which I personally use with Sabrina who also recommends it for her clients and their direct reports.

Get access now

“The most important thing in communication is hearing what isn’t said.” - Peter Drucker

Hello 👋 I'm Ronan, and I'm Sabrina's Executive Assistant. Sabrina recommends this 1-1 Template for her direct reports but know that 1:1s are customizable depending on your needs which is why we use this Notion template

What are one-on-one meetings, or 1:1s?

They are a regular and structured conversations between a manager and a direct report

Why are 1:1s important?

  • They create a safe and trusting environment where manager and direct report can work together and cooperate effectively
  • They help direct reports like me do our best work, feel appreciated, and stay motivated by giving us feedback, coaching, and recognition
  • It shows that managers care about our happiness, and well-being at work by listening to their concerns, challenges, and ideas
  • They empower direct reports to grow, learn, and achieve our potential by supporting our career development and growth

Are there no cons to 1:1s?

1:1s also pose some challenges and drawbacks, such as:

  • It can be hard and time-consuming to find a good time for them, especially when you are busy or working remotely
  • They can be a waste of time or even hurtful if you don’t prepare, execute, or follow up well
  • They can make your direct report feel anxious, stressed, or invaded, specially if they are not comfortable with honest and sometimes personal conversations with their managers
  • They can create unrealistic expectations or dependencies, if they are not aligned with the goals, policies, and culture of the organization

Therefore, 1:1s need careful planning, execution, and evaluation to ensure that they are useful, effective, and beneficial for both parties. Some of the best practices for having successful 1:1s are:

  • Sharing a clear agenda and purpose for each meeting is a good way to make the most of your 1:1 time with your direct report. By having them work on the 1:1 doc before the meeting, you can ensure that they have thought about their goals, challenges, feedback, and questions. By reviewing it before meeting, you can prepare your own input, guidance, and support. This way, you can have a more productive and meaningful conversation with your direct report.
  • Stick to a suitable time, frequency, and duration for each meeting
  • Use open-ended questions, active listening, and constructive feedback to create a two-way dialogue and build rapport
  • Focus on each other's needs, goals, and development, and offer them support, guidance, and recognition
  • Track and follow up on the action items, progress, and outcomes of each meeting

Here is the 1:1 template for Notion that you and your team can use and duplicate

By following these tips and using the template, managers and direct reports can optimize their 1:1s and enjoy the benefits of having a strong and trusting relationship. 1:1s are not only a way to check in on work, but also a way to check in on each other. They are an opportunity to connect, learn, and grow together.

Explore Evergrowth Coaching with Sabrina Wang

Evergrowth serves fast-growing leaders to become better coaches and managers to unlock their team’s highest potential.

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About Sabrina Wang

Sabrina is the CEO of Evergrowth Coaching for extraordinary leaders of Series A to Unicorn companies. She has quickly grown Evergrowth to over $500K ARR in sales in under 6 months of conception. Evergrowth partners with CEOs, founders, and C-suite execs of best-in-class tech companies. Her clients include CEOs and co-founders of Wayflyer, Synchron, Opswerks, Code States, Tread.io, Tribe, RevenueCat, and more. Sabrina has also coached partners of YC Continuity, General Catalyst, Left Lane Capital, and Innovation Endeavors.

Before starting Evergrowth, Sabrina was the Head of Coaching at Mochary Method, started by Matt Mochary (top CEO coach for Reddit, OpenAI, Coinbase....). She hired, trained, and managed a team that sold 0 to 3m ARR in under a year. Sabrina is well-versed in the engineering, product, and design side of building a tech company. At Headspace for Work, she worked in product management building B2B SaaS products that reached 1 million users.

Sabrina is driven by her mission to help people achieve high performance and find greater impact. Her coaching is heavily influenced by her mindfulness meditation journey, studying Reiki, energy work, and other spiritual modalities.

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If working together feels like a full-bodied yes, please fill out this form to work with Sabrina.

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